Jacksonville North Pulaski School District

Position Title:  Employee Finance Assistant

Department:    Business Office 

Reports To:     District Treasurer

Contract:         2017-18 School Year (244 days)

Closing:           January 20, 2018

SUMMARY: The Employee Finance Assistant position is responsible for a assisting the finance department in managing, processing and troubleshooting various accounts and transactions.Additionally, provides assistance with district  new and existing employees information, enrollment and changes to employee benefits. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Maintains new employee packets, assigns employee ID numbers/Badges.

• Operates all office equipment.

• Maintains a system of departmental records and reports.

• Assists employees with new hire paperwork and processes. This can include entering into eFinance and fingerprinting.
• Assist payroll with employee attendance collection and data entry.
• Analyzes receipt and deposit information from all campus activity funds and enters information in eFinance in a timely manner.
• Deposit operating fund revenue and enter into eFinance.
• Reviews incoming PO’s to insure proper paperwork and signatures are attached before giving to Accounts Payable.
• Helps prepare site based budget reports.
• Adds/updates vendor info
• Enters requisitions for Central Office Staff
• In the event of an extended absence of the Accounts Payable or Payroll Specialist, this person will be responsible for helping fulfill the duties of that position.
• In the event of an extended absence of the District Treasurer, this person will monitor cash flow and communicate any needed transactions with the bank.
• Maintain Time Clock Management System
• Performs other duties as assigned. 

EDUCATION/LICENSURE/EXPERIENCE:  

High school diploma or equivalent, plus specialized schooling and/or on the job education and training in clerical specific skill areas required. Must possess strong computer, written, and oral communication skills.

OTHER REQUIREMENTS: Successful completion of pre-employment background checks. Appropriate personal and professional conduct at all times around students, other staff members and the general public.

The Jacksonville North Pulaski School District is an Equal Opportunity Employer.

It is the policy of the Jacksonville North Pulaski School District not to discriminate on the basis of age, sex, race, color, religion, national origin or disability in its educational programs, activities or employment practices.